7 Phrases for Setting Appointments

Posted by
Mike Lyon
Date
 February 8, 2010
Comments
3 comments

Leads are great, but what value do they have unless you can convert the prospect into an appointment. Too often, a sales executive will assume that they are the only game in town. They say to themselves, "Hey, I have this great prospect talking to me via email or the phone, they are so close – this deal is in the bag." With this mindset – they give great information (sometimes too much) and have the attitude that when they are ready they will call back or email to set that appointment. Thinking to themselves, “Where else are they going to go? I am the only one working on this listing/community/home.”

Remember, speed wins and in many cases you not only need to be fast with your responses but also fast to get them to meet in person.

I believe every interaction with a lead, either on the phone or by email, should have the end goal in mind of setting an appointment.

To do this you need to be armed with some great "closing" scripts. In the lead management process your first opportunity to "close" is by setting the appointment. Here are 7 phrases I have tested that work extremely well.

  1. The Assumptive Close: "It seems like you are interested in this home. The next step would be to meet in person. What time would work for you?"
  2. The Soft Close: "Thank you so much for taking the time to talk. What do you think about meeting in person for a VIP tour?"
  3. The Trial Close: "Do you feel like you have enough information to take the next step and meet in person?"
  4. The Hard Close: "What are we waiting for, let’s get together today!"
  5. The "No means yes" Close: “You wouldn’t mind if I asked you to set a time to meet in person, would you?"
  6. The Tie Down Close: "I think an in person meeting makes perfect sense, don’t you?"
  7. The Alternative Close: "I would love to set a time for a VIP showing. We have time during the week or on the weekend, which works best for you?"

In most conversations your prospect will give you all the chances you need to ask for the appointment. Remember, the appointment is merely the natural end to a great interaction. What is the worst they are going to say? No… Go for the no every time. But don’t give up. If they don’t set the appointment right away be sure to have another reason to follow up with them and keep the conversation going.

So what is your most effective way to set an appointment?

  • Thanks for the reminders, Mike! A refresher is always welcome.

  • Thank you for the feedback Robin!

  • Del Barbray

    Excellent post, Mike
    All of the closes that you mention in your post are closes that i use during my sales presentations. A sales person must always “go for the NO” as you put it because if the sales person isn't using trial closes then they won't know where they are in the sales process.
    I appreciate the reminder to respond and ask quickly for the appointment so that you don't lose an opportunity for an appointment because you didn't respond quick enough.
    Keep up the good work.
    Thank you
    You do a GREAT job.
    Regards,
    Del Barbray